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A Supervisor ALIGN Reference Letter is a crucial supporting document for professionals who are completing an Australian Institute of Quantity Surveyors (AIQS) skills assessment. It documents an applicant’s work experience, work responsibilities, job-specific experience, and the employment-related activities conducted under an employer or senior professional.
Employment evidence for applicants applying for an AIQS skills assessment must clearly show the relevant and credible evidence of applicants’ skills in their nominated occupation and be supported by their professional experience. This information can be best presented if it is written in a well-prepared supervisor reference letter.
At CDRWriters, we help quantity surveyors and construction industry professionals draft their employment and reference letters professionally, according to their experiences.
The aim is to offer an impartial declaration that the employment history provided by the applicant is authentic and appropriate.
A Supervisor ALIGN Reference Letter is a formal reference written and signed by an appropriate supervisor, manager, employer, or authorized representative who has a current working relationship with the applicant and can provide verification of professional experience.
The letter usually describes:
The reference should include details of what the applicant did during the employment period.
Many skills assessment applications require professional experience. The content of the application must give the assessing body enough information to comprehend the applicant’s work history and duties.
A well-crafted reference letter can make it easier to build a strong link between:
Employment → Position → Duties → Projects → Quantity Surveying Experience
A Quantity Surveyor might have been responsible for the estimating, cost planning, tendering, contract administration, quantity take-off, progress claims, variation valuation, procurement and final accounts.
It may not be enough to tell just that an applicant worked as a Quantity Surveyor.
A good reference letter will provide the evaluator with enough detail to appreciate the applicant’s job and duties.
The letter must definitely be a clear identification of the applicant and include their:
Information should match that contained in other employment evidence in an application for assessment.
The letter needs to mention the organization where the applicant worked.
This may include:
The official company documentation can be used to establish the authenticity of the employment reference.
The reference should specify who is giving the confirmation.
Typical information includes:
The supervisor should be a person who has a good understanding of the applicant’s job and duties.
The exact working period ought to be listed explicitly.
For example:
Employment Term: 1st January 2022 to 31 Dec 2024
Do not have a reference letter, CV, payslips, contract etc. dated at inconsistent times.
One of the key components of the reference letter is the actual description of the applicant’s responsibilities.
Some of the relevant responsibilities that can be undertaken by a Quantity Surveying professional are:
The job responsibilities should include only work that the applicant actually performed.
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Here is an example of a professional reference:
To whom it may concern,
This letter is to confirm that[Applicant Full Name] was employed by[Company Name] as a[Position] from[Start Date] to [End Date] on a[full-time/part-time] basis, working approximately[hours] hours per week.
During this period, [Applicant Name] was involved in[project/company activities] and was responsible for a range of Quantity Surveying and construction cost management activities.
Their responsibilities included quantity measurement, cost estimation, preparation and review of bills of quantities, tender documentation, tender evaluation, cost monitoring, variation assessment, progress payment assessment, contract administration support, and final account preparation.
[Applicant Name] worked closely with[project managers/engineers/architects/contractors/clients] and contributed to the financial and commercial management of construction projects.
Based on my professional knowledge and direct supervision of [Applicant Name], I confirm that the employment and responsibilities described above are accurate.
Should you require any further information, please contact me using the details provided below.
Sincerely,
[Supervisor Name]
[Position]
[Company Name]
[Email Address]
[Telephone Number]
[Signature]
[Date]
Note: This is an example of a structure only. The final letter should accurately represent the applicant’s actual employment, responsibilities, projects, and supervisor relationship.
The reference should be more than just a confirmation of employment for Quantity Surveyors.
Content should show the applicant is engaged in pertinent professional activities.
The letter may include discussion on the following:
The applicant may have created initial and final cost estimates, cost analysis and helped in the cost planning of various project phases.
The applicant might have completed quantity take-offs on drawings, specifications, BIM models or other project documents.
Experience may involve creating or reviewing and amending Bills of Quantities for construction projects.
The Applicant might have been involved in the tender documentation, quotation analysis and comparison of tenders, procurement processes and tender recommendations.
Duties can involve tracking project costs, keeping cost records, reporting cost differences, and reporting project financial information to project stakeholders.
A Quantity Surveyor could evaluate variations, review supporting documentation, perform financial impact evaluations, and document variations.
The applicant may have reviewed contractor payment claims, measured completed work, prepared payment recommendations, and/or assisted with certification.
The applicant may have supported contract administration, correspondence, claims, extensions of time, and other commercial aspects depending on the position.
This experience could cover due diligence tasks including final account processing, project cost reconciliation, and the resolution of outstanding commercial issues.
The individual signing the reference should be someone with whom the applicant has had a true working relationship and be knowledgeable of the applicant’s job history.
This could be one of the following:
The signatory should be able to verify the information contained in the letter if the assessing authority needs additional clarification.
Occasionally, applicants give vague or conflicting references for work.
Describing work experience as “performed Quantity Surveying duties” does not give any indication of the specific work that the applicant performed.
The letter should describe specific responsibilities that are relevant to the applicant’s work.
Employment references and other references supporting the dates should be consistent.
An indication of the employment status and hours should be clearly provided where applicable.
If there is insufficient signatory information on the reference, it can be challenging to confirm the employment.
Applicants must not simply copy a typical job description for a Quantity Surveyor and submit this as their personal experience.
The reference should be based on actual work done.
There should not be any inconsistencies in the applicant’s CV, reference letter, employment contract, payslips, and other documentation of employment.
Gather the true details of the applicant’s employment before preparing the document.
Verify:
Make a list of the work tasks carried out during the employment period.
Divide administrative and professional QS duties.
If applicable, list the significant projects the applicant has participated in and describe his or her contribution.
Be specific; don’t use general statements.
For example:
Weak:
“Participated in construction-related projects.”
Better:
“Compiled quantity take-off and costings for construction projects and helped with preparing tender documentation and analysing quotations from contractors.”
The supervisor should check and confirm that the information is accurate and kept in regard to the applicant’s employment.
The letter must include the proper company and supervisor details, signature, and date.
An employment certificate is not a supervisor reference letter.
An employment certificate can often be used to establish that a person had a job with a specific business.
In addition to the above, a detailed supervisor reference letter can give additional information regarding:
Applicants are advised to review the evidence requirements carefully and include evidence to substantiate the claimed experience for an assessment application.
When hiring professionals, it is difficult to prepare the paperwork without knowing what the person’s responsibilities will truly be.
CDRWriters can help applicants to outline and write their authentic Supervisor ALIGN Reference Letter.
Our support can include:
We do not recommend creating fictional employment experience or responsibilities. The final reference should be subject to final review and verification by the employer/supervisor.
CDR reports, resumes, VETASSESS, and RPL applications can be challenging to prepare. Our team of professionals has effectively helped clients obtain approval with professional services that address all of these needs.
Before you upload your records, make sure that the reference includes:
A thoughtfully prepared employment reference will help an assessor to understand your professional experience. The document should be structured to clearly outline your employment history, your actual employment as an Employment Surveyor, and your relevant project experience – it should not be over-embellished or exaggerated.
CDRWriters can assist you in organizing your true work history into a logical and expertly written Supervisor ALIGN Reference Letter for your AIQS skills assessment.
Carefully, accurately, and consistently prepare your evidence for employment BEFORE submitting your AIQS skills assessment.
A Supervisor ALIGN Reference Letter is a formal reference on an employee’s employment experience and responsibilities, and their relevant experience in relation to the competency being assessed, and for documentation for an AIQS-related skills assessment.
This will vary depending on the employment situation of the applicant and the evidence required for the assessment. The main question is if the individual would be able to actually confirm the job status and duties of the applicant.
Where possible, a professional employment reference should cite original company documents. Applicants should comply with the current assessment criteria of the appropriate assessing body.
Applicant’s details or salary information can be helpful in verifying employment, but should be referenced with the current detail requirements for assessment and circumstances.
Not necessarily. The documentation requirements may vary among the assessing authorities. Applicants should ensure that they prepare evidence in accordance with the requirements of their particular assessment.
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